UNC Charlotte Academic Procedure: Course, Curriculum, and Catalog Review

I. Introduction

There is no introduction for this procedure.

II. Procedure Statement

Approval of Items through Course and Curriculum Approval Process

According to the Constitution of the Faculty, the faculty has primary responsibility for degree requirements, admission standards, curricula and new program development.  For academic departments and colleges, degree requirements, programs and courses require faculty approval at various levels.  This is necessary to allow faculty review of changes within their purview, to ensure that changes do not impact curricula, resources, or students in unanticipated ways, and to provide necessary notification to appropriate offices and units following modifications (i.e. Office of the Registrar, Office of Admissions, advisors, etc.).  Items that must be approved by the faculty through the faculty governance process via Curriculog include but are not limited to:

  1. Establishing a new degree program/major
    1. Establishing a new dual or joint degree
  2. Establishing a new minor
  3. Establishing a new concentration
  4. Establishing a new certificate program
  5. Establishing a new course
  6. Changes to existing courses (such as):
    1. Course title
    2. Course description/content
    3. Course prerequisites
    4. Course number
    5. Credit hours
    6. Grade type (i.e., repeatable for credit, pass/no pass)
  7. Discontinuation of an existing course
  8. Discontinuation of an existing degree program/major, minor, concentration, or certificate
  9. Changes to existing degree program (such as):
    1. Program requirements, including pre-requisites, and changes to total number of hours required for the degree
    2. Graduation requirements
    3. Entrance/admission requirements (college and departmental)
    4. Progression requirements (college and departmental)
Items not needing to go through the Course and Curriculum Approval Process

In the Catalog, only the following can be handled outside of the above process:

  1. Descriptions of the program, department, college, or other unit
  2. Typos
  3. Faculty and administrator listings
Responsibility and Authority of Faculty Curriculum Committees

The responsibilities and authority of the faculty curriculum committees (department-level, college-level, and University-level, including Undergraduate Course and Curriculum Committee and Graduate Council) include but are not limited to:

  1. Approval of new or altered academic programs and courses
  2. Sensitivity to proliferation and duplication of courses and programs
  3. Assurance of adherence of curricular changes to University policies
  4. Establishing and enforcing academic policy related to the quality and delivery of instruction
  5. Assurance of pedagogical rigor
  6. Consideration of University-wide impact of any changes and appropriate consultation with departments, units, advisors, and/or faculty
  7. Consideration of discipline-specific accreditation implications
Responsibility and Authority of the Office of Academic Affairs

The Office of Academic Affairs is responsible for analyzing, facilitating, monitoring, and approving proposed changes and the implementation of those changes as approved by governing bodies.  In addition, while the faculty curriculum committees are responsible for curriculum development and maintenance, many changes to curriculum have resource implications.  The Office of Academic Affairs has oversight over the distribution of resources as well as a role in monitoring curriculum changes that impact overall enrollment and student outcomes at the institution as well as our relationships with partners (including transfer institutions).  The responsibilities and authority of the Office of Academic Affairs related to curriculum include but are not limited to:

  1. Monitoring and approving curriculum changes in consultation with faculty curriculum committees with respect to implications for resource management, student learning outcomes, inter-college impact, time-to-degree, and impact on transfer articulation
  2. Serving as a consultant to academic units on the curriculum process and University and state academic policies and regulations
  3. Processing of all course and curriculum approvals including campus-wide notification of changes
  4. Reviewing and working with departments to amend unintended errors or omissions within proposals
  5. Production of the annual catalogs
  6. Maintenance of course and program inventories
  7. Maintenance of Catalog website
  8. Maintenance of Faculty Council Course and Curriculum website
  9. Maintenance of Academics website
  10. Maintenance of Academic Plans of Study
  11. Maintenance of course descriptions in Banner
  12. Preservation of curriculum archives in consultation with Atkins Library
  13. Coordination of new degree requests, discontinuations or other changes requiring notification or approval by the Provost, Chancellor, University of North Carolina System Office, U.S. Department of Education, and/or SACSCOC
  14. Coordination of U.S. Department of Education reporting including but not limited to:
    1. All Substantive Changes approved by SACSCOC
    2. All closures (site and program) approved by SACSCOC
    3. CIP code changes (graduate certificates only)
    4. Program name changes (graduate certificates only)
  15. All new degree programs, including new bachelor’s, master’s, and doctoral degrees, and all graduate certificates except those that lead to licensure  
  16. Analyzing data and researching trends on the nature and processing of proposals

III. Definitions

  • Faculty - All persons who hold Professorial Rank (Professor, Associate Professor, and Assistant Professor) or a Special Faculty Appointment (Visiting Professor, Adjunct Professor, Instructor, Assistant Professor (Library), Assistant Professor (Military), Lecturer, Assistant Research Professor, or Artist-in-Residence).

IV. Procedure Contact(s)

V. History

  • Endorsed:  March 30, 2015 [Undergraduate Course and Curriculum Committee and Graduate Council]
  • Revised:  July 15, 2019 [added Department of Education under Office of Academic Affairs responsibility]

VI. Related Policies, Procedures, and Resources

VII. Frequently Asked Questions