UNC Charlotte Academic Procedure: Posthumous Degree

I. Introduction

There is no Introduction for this policy.

II. Procedure Statement

  1. Notification is sent via Office of Student Affairs of the student’s death.  This notification terminates all mailings, billing, etc.  The Office of Student Affairs:
    • Sends a letter of condolences from the Vice Chancellor for Student Affairs to the Emergency Contact listed in Banner
    • Contacts the faculty of the courses for which the student is enrolled that term, department chair and associate dean
    • Invites the family to a memorial service held each spring for those students who have passed away
  2. Eligibility for posthumous degree is determined according to policy
  3. Memo is sent from Office of the Dean to the Provost requesting a posthumous degree (may include information about the student and their academic record)*
  4. Motion is sent from the Provost to the Faculty President for consideration of the posthumous degree at the next Faculty Executive Committee  
  5. If approved by Faculty Executive Committee, motion is considered at next Faculty Council meeting
  6. If motion is approved by Faculty Council, the Department and/or College:
    • Contacts the family (via Emergency Contact in Banner) to share that a posthumous degree will be awarded and to determine appropriate way to award the degree (i.e. during private reception following Commencement or send via mail)
    • If family will attend Commencement, the Department/College should:
      • Send the name(s) and mailing address(es) of the family contact(s) to the Office of Events and Special Projects indicating the number of parking passes and seats necessary
      • Make all arrangements necessary for awarding the degree at a Department and/or Collegiate reception, including meeting and escorting the family to all locations
      • NOTE: The family parks in the Cone Deck and are seated in the Chancellor’s special seating section. 
  7. Academic Affairs contacts the Office of the Registrar to request a printed diploma(s).  The Department/College notifies Academic Affairs regarding:
  • How many diplomas are needed (i.e. if parents are divorced, more than one diploma may be requested, etc.)
  • How the student’s name should appear
  • To whom it should be sent/delivered (i.e. Department/College contact)

*Internal collegiate procedures may exist prior to the memo sent from the Dean to the Provost.  Please contact the Associate Dean for more information.

III. Definitions

  • Posthumous degree – Diploma or title awarded to a student after their death, when nominated by the faculty of the college in which the student was enrolled at or prior to his or her death, and when minimum academic degree requirements have been verified.

IV. Policy Contact(s)

V. History

  • Established: October 2, 2012

VI. Related Policies, Procedures and Resources

VII. Frequently Asked Questions

There are no FAQs for this procedure.