Department/School: Establishment, Name Change, or Relocation

I. Introduction

This procedure provides the criteria and procedures necessary for establishing, renaming, or relocating a department or school at UNC Charlotte.  The establishment, renaming, or relocating of departments or schools is approved at the campus level.

II. Procedure Statement

Establishment of a Department or School

An academic department is the basic organizational unit of the university that is designed to carry out the institutional mission of instruction, research, and community engagement within a single discipline or a focused group of disciplines. New departments may be established out of existing departments, from a combination of departments, from the reconfiguration of existing programs into single units, or to meet a need of the university for developing a program not presently being offered.

Proposals for the establishment of a new department must present evidence of student demand for enrollment and the need for an identifiable disciplinary home to support research or instruction.  In general, proposed departments should have at least 10 full time faculty members and should expect to offer one or more degree programs. In the formation of a new department, consideration will be given to the availability of resources needed and the impact of the new department on existing departments.

A school is an academic unit within an existing college that may be composed of one or more departments organized around a specific disciplinary focus.  A school is expected to support programs at both the graduate and undergraduate levels and to have a separate discipline-specific accreditation. In evaluating proposals for the formation of a school, consideration will be given to the size and scope of the research program, the complexity of the programs offered within the proposed school, the demand for enrollment, the need and availability of resources to support the school, and the impact of the school on other academic units. 

Name Change to a Department or School

Proposals to change the name of a department or school are considered at the campus level through the Provost and Chancellor in consultation with the Faculty Council.  Proposals to change the name of a department or school are expected to articulate a disciplinary and/or administrative need for the change. The Chancellor has the final authority to establish or change the name of a department. The Board of Trustees has the final authority to establish or change the name of a school.  All name changes of a department or school are subject to the requirements outlined in University Policy 602.9, Naming Opportunities

Procedures

All requests to establish, rename, or relocate a department or school should follow the procedures below:

  1. The academic program/department/school sends a proposal endorsed by the Dean to the Provost.
  2. The Provost may seek outside review of the proposed department or school.
  3. The Provost consults with the Chancellor.
  4. The Provost writes the Faculty President requesting a consultation with the Faculty Executive Committee and Faculty Council as required in the Constitution of the Faculty.
  5. Faculty Executive Committee and Faculty Council vote on proposed establishment/name change/relocation of the department or school, including its inclusion in the department/school list in the Constitution of the Faculty,
  6. The Provost writes the Chancellor indicating that the consultation is complete.
    1. If the initial naming or name change request involves the naming of a school or department for any elected public official or any official of the State, the UNC system, or of the University while he/she is currently serving in his/her official capacity, the Chancellor places the request on the Board of Trustees agenda for consideration and approval.
    2. In all other cases, the Provost either recommends the establishment/name change/relocation to the Chancellor or denies the request.
    3. If the initial naming or name change is for a department, the Provost shall make that recommendation to the Chancellor for approval.
    4. If the initial naming or name change is for a school, the Chancellor shall make recommendation to the Board of Trustees for approval.
  7. Once the establishment/name change/relocation of the department or school is approved by the Chancellor (or the Board of Trustees, if required), then:
    1. Office of Academic Affairs announces the change on AA listserv.
    2. Department/school makes an announcement, including an effective date, and initiates updates to campus systems, including:
      1. Verifying changes to the upcoming Catalog edition
      2. Applying updates to relevant Websites
      3. Updating Banner:
        1. Sending an email to Institutional Research to initiate Banner request (STVDEPT)
        2. Sending an email to Budget Office to initiate HR/FINANCE module changes
        3. Contacting the Office of the Registrar to verify appropriate changes have been made   

III. Definitions

  • Chancellor – The chief executive officer of UNC Charlotte.  At some universities, this position is referred to as president
  • Department/School – A unit within a college representing a discipline.  For example, the Department of English is in the College of Liberal Arts & Sciences, and the School of Nursing is in the College of Health and Human Services.
  • Provost – Reporting to the Chancellor, the Provost is the chief academic officer who oversees all academic affairs activities, including research and faculty.  The Deans of each College report to the Provost.

IV. Procedure Contact(s)

V. History

VI. Related Policies, Procedures, and Resources

VII. Frequently Asked Questions

  • Do degree name changes automatically follow a department/school name change? 
    No.  Degrees are approved by the Board of Governors, and as such any degree name changes must be approved by General Administration.  Requests to change the name or title of an existing degree program, accompanied by an explanation of the reason for the proposed change, is submitted to General Administration (see UNC Charlotte Academic Procedure: Degree Name Change).
  • Who may initiate the formation of a new department? 
    The initiative for creation of a new department or school may be taken by the department or program chair(s) involved, by the cognizant dean(s), the Provost, or the Chancellor.