J. Storage of Applicant Files

The University is required to keep the files of all applicants for faculty positions for three years in order to respond to any questions that arise about search, screening, or appointment decisions.

The official personnel files of successful applicants are maintained in the Office of Academic Affairs and working files are kept as needed in the offices of department chairs and deans. The files of all other applicants are stored until they are scheduled to be destroyed.

University Policy 101.8 specifies that the files of unsuccessful applicants are to be retained in the department for three years and then destroyed.