D. Appointment of Instructors, Tenured and Tenure-Track Faculty

Appointments of instructors, tenured and tenure-track faculty members are made in accordance with Sections 3.2, 4 and 4.4 of the Tenure Document. In addition, Section 3.5 applies to dual appointments and joint appointments. The general procedures for these appointments, followed by the procedures for appointment specific to each rank, are described below. For more information on joint appointments, please see Appendix F.

Joint Appointments. Every faculty member holding a joint appointment must have a "home" or "primary" unit which is her/his primary appointment. This home unit must be a college or academic department. In any given year the percent of his/her time committed to the primary department may be less than 50%; however, the home unit once designated does not change unless the joint appointment is renegotiated.

Recommendations for Initial Appointment

The recommendations for these appointments are prepared by the department chair and submitted to the dean on a Recommendation for Initial Appointment: Tenured and Tenure-Track Faculty (Form AA-05) with attachments: vitae, letters of recommendation, graduate transcript(s)(must be mailed directly to the University), PD-7 (and Visa Documentation, if required), and other pertinent documentation.

If conferral of permanent tenure is recommended at the time of initial appointment, prior consultation with the Department Review Committee shall be documented by the department chair. The DRC shall review the candidate‚Äôs curriculum vitae, available letters of recommendation, and available examples of scholarly/creative work. Other materials may be requested by the DRC as appropriate.  The DRC will provide the department chair with a written consultative statement regarding the conferral of permanent tenure. This consultative statement is not expected to be as extensive as a comprehensive tenure review but rather a judgment of the appropriateness of making an initial offer that includes the conferral of permanent tenure. Because of the consultative responsibility of the DRC, members of the DRC are encouraged to participate in the on-campus interviews of candidates for senior level faculty positions which hold the possibility of the conferral of permanent tenure. It is appropriate for department chairs to establish consultation deadlines in order for offers to be extended in a timely manner.

Offers of Appointment/Appointment Agreements

The Dean/Provost is responsible for issuing offers of appointment to candidates by executing an Appointment Agreement containing the terms and conditions of employment, including rank/title, salary, term of appointment, and other terms and conditions of appointment (if any).

Agreements for Joint Appointments. When a joint appointment is made, the salary of the faculty member is apportioned to the primary and secondary units according to an agreement worked out on an individual basis. Once this appointment is made, it is not subject to change unless the joint appointment is renegotiated with the Provost. This appointment continues in effect for as long as the person is employed by the University unless otherwise specified in the letter of agreement. The primary unit designation is not altered by subsequent changes in the distribution of salary.

 At the time of the joint appointment, a letter of agreement must be entered into by the faculty member and the University that specifies faculty duties and responsibilities to the primary and secondary units (including voting privileges and committee service expectations) in faculty evaluations and other unit or faculty governance matters.

Support and Services. The letter of agreement signed by the faculty member and the University should specify how support such as computer hardware and software, travel funds, and office space will be supplied.

Accepted Appointments

When an appointment agreement is signed indicating that an offer of appointment is accepted, the Dean is responsible for certifying that the appointment file is complete, forwarding the completed file to the Office of Academic Affairs, and providing a written record of the verification of the appointee's credentials. The completed file includes:

  1. Recruitment plan (with attachments)
  2. Authorization to interview candidates and report of recruitment results (with attachments
  3. Recommendation for initial appointment (with attachments)
  4. Waiver of search requirement (if any)
  5. Offer of appointment and appointment agreement
  6. Vitae
  7. Original criminal background check disclosure form
  8. The written record of the verification of credentials is added to the file with the original transcript. If the highest earned degree is issued from a foreign institution, a foreign degree evaluation is required to ensure equivalency to US academic credentials.

Official transcript must be mailed directly to the University.  When obtaining offical electronic transcripts Academic Affairs will need the Transcript Link and password emails. These may be sent in 2 separate emails. There may be a limited number of times this document can be accessed. An official electronic transcript should be transmitted directly from the issuing institution to the hiring department. Please have the Department Chair forward those emails to the College Business Manager, who will forward the emails to Academic Affairs.

Procedures for Appointment Specific to Each Rank

In addition to the general procedures described above, there are procedures for appointment specific to each rank.

Instructors

The Deans have complete administrative authority to make appointments at the rank of Instructor according to the general procedures described above.

Assistant Professor

The Deans have complete administrative authority to make appointments at the rank of assistant professor according to the general procedures described above.

Associate Professor

The Deans have complete administrative authority to approve recruitments and interviews and to make recommendations to the Provost for appointments to the rank of associate professor, with or without conferral of permanent tenure. The Provost, in consultation with the Chancellor, is responsible for issuing offers of appointment that specify an appointment to the rank of associate professor without tenure. If the appointment of associate professor is with tenure, that appointment is contingent upon approval by the Board of Trustees. The Office of Academic Affairs is responsible for preparing the materials to submit the recommendations to the Board of Trustees.

Professor

The Deans have complete administrative authority to approve recruitments and interviews and to make recommendations to the Provost for appointments to the rank of professor, with or without conferral of permanent tenure. The Provost, in consultation with the Chancellor, is responsible for issuing offers of appointment that specify an appointment to the rank of professor without tenure. If the appointment of professor is with tenure, that appointment is contingent upon approval by the Board of Trustees. The Office of Academic Affairs is responsible for preparing the materials to submit the recommendations to the Board of Trustees.